Privacy Policy

Last Updated: 01.01.2025

Protecting your personal data is a top priority for OrthoAnalyser. This Privacy Policy outlines how we collect, use, protect, and share your personal information when you use the OrthoAnalyser platform.

By using our platform, you agree to the practices described in this policy. If you do not accept these terms, please refrain from using our services.

1. Data Controller

OrthoAnalyser, operated by Ortho-analyser.com is the data controller for the information you provide to us.

The Company is incorporated under Swiss law. For any inquiries related to your personal data, please contact us at contact@ortho-analyser.com.

2. Data Collected

As part of your use of OrthoAnalyser, we collect and process the following types of data:

Registration and Usage Data

  • Professional Information: First name, last name, professional email address – required for creating and managing your user account.
  • Access Information: Login credentials (username and password).
  • Usage History: Analyses performed on the platform.

Patient Data for Medical Analysis

  • Patient name and surname.
  • Gender.
  • Date of birth.
  • Imaging data: radiographs, intraoral and facial photographs, 3D models.

Patient information is responsibly submitted by users and processed in a secure environment.

3. Purpose of Data Processing

The data collected is used for the following purposes:

  • Service Delivery: To enable the analysis of radiographs, photographs, and 3D models.
  • Account Management: To provide secure access to your personal account.
  • Technical Support: To assist you with technical issues or inquiries.
  • Platform Improvement: To analyze and enhance the quality of our services.

We do not sell or share your personal information with third parties for commercial purposes.

4. Data Security and Protection

We implement appropriate technical and organizational measures to protect your data and patient data from unauthorized access, alteration, disclosure, or destruction.

Sensitive data (e.g., images, radiographs, and 3D models) is secured using the latest security standards. However, despite our best efforts, no system is entirely risk-free. We encourage users to submit sensitive documents responsibly and take necessary precautions to secure their data.

5. GDPR Compliance and Patient Data Protection

OrthoAnalyser is designed to comply with the General Data Protection Regulation (GDPR). We have implemented the following measures to protect your data and that of your patients:

  1. Informed Consent: Users must ensure explicit consent is obtained from patients before submitting their data to the platform.
  2. Right of Access and Data Transparency: Professionals can access stored data at any time, ensuring that all personal and medical information remains transparent and available for patient requests.
  3. Right of Rectification: The platform allows users to correct or update patient data in case of errors.
  4. Right to Erasure: Users can permanently delete patient data upon request or at the end of treatment.
  5. Data Portability: We enable data export in secure, readable formats (e.g., PDF) for sharing with specialists or patients.
  6. Data Security and Breach Notification: Advanced security protocols (e.g., encryption, secure access) protect sensitive information. In case of a data breach, we notify affected users promptly.
  7. Privacy by Design: From the platform’s inception, we have prioritized data minimization and robust privacy safeguards.
  8. Data Storage in Europe: All data is hosted on servers located exclusively in Europe, ensuring compliance with EU standards.
  9. Accountability and Documentation: OrthoAnalyser maintains detailed logs of all data processing activities for transparency and compliance purposes.

6. Data Retention Period

Data collected will be retained as long as your user account remains active and for the time necessary to fulfill the purposes for which it was collected. Users may request the deletion of their data at any time, as detailed in Section 7.

7. User Rights

Under applicable laws, including the GDPR, you have the following rights regarding your personal data:

  • Right of Access: Request to view the data we hold about you.
  • Right of Rectification: Request corrections to inaccurate or incomplete data.
  • Right to Erasure: Request the deletion of your personal data.
  • Right to Data Portability: Request your data in a structured, commonly used, and machine-readable format.

To exercise these rights, please contact us at contact@ortho-analyser.com. We will respond within a reasonable timeframe and in accordance with legal requirements.

8. Data Sharing

Your personal data and patient data may only be shared with trusted third-party service providers who assist us in operating the platform (e.g., hosting, maintenance, security).

These providers are bound by strict confidentiality and security obligations. We do not share data with third parties for commercial purposes without your explicit consent.

9. International Data Transfers

Data is primarily hosted within the EU. If data is transferred to providers in other countries, we ensure that such transfers comply with applicable laws and are protected by adequate safeguards (e.g., EU Standard Contractual Clauses).

10. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance the user experience and analyze platform usage. You can configure your browser to refuse cookies or notify you when cookies are sent. Note that some platform features may not function properly without cookies.

11. Changes to the Privacy Policy

The Company reserves the right to update this Privacy Policy at any time. Users will be informed of significant changes via email or platform notifications.

We encourage you to review this page periodically to stay informed of updates.

12. Contact

For questions or requests regarding this Privacy Policy or to exercise your rights, please contact us at:

Email: contact@ortho-analyser.com